Privacy Policy
Cockburnspath & Cove Community Council Privacy Policy (Last Updated June 2026)
Privacy Policy
1. Introduction
This Privacy Policy explains how Cockburnspath & Cove Community Council ("we", "us", "our") collects, uses, and protects your personal data when you use our website.
We are committed to protecting your privacy and handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
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2. Who We Are
Organisation: Cockburnspath & Cove Community Council
Website: www.copathandcove.com
Contact Email: cccommunityhub@outlook.com
Postal Address:
Cockburnspath & Cove Community Council
The Square
Cockburnspath
TD13 5XX
United Kingdom
Cockburnspath & Cove Community Council is the data controller responsible for the processing of personal data described in this Privacy Policy.
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3. What Information We Collect
Information you provide
We may collect:
* Name
* Email address
* Details included in messages submitted via our contact forms (e.g. maintenance requests, event enquiries, general enquiries, funding enquiries)
Automatically collected data
We may automatically collect certain information when you visit our website, including:
* IP address
* Browser type and version
* Device information
* Pages visited
* Date and time of visits
* Usage and website performance data
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4. How We Use Your Information
We use your personal data to:
* Respond to enquiries submitted via our contact forms
* Manage community matters such as maintenance issues and local events
* Respond to funding-related enquiries
* Improve and maintain the website
* Ensure website security
* Monitor and protect against misuse of the website
We do not sell your personal data or use it for commercial marketing purposes.
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5. Legal Basis for Processing
We process personal data under one or more of the following legal bases:
* Consent – when you voluntarily submit information through a contact form
* Legitimate Interests – to operate, manage and improve the community website and respond to local enquiries
* Public Task – where processing relates to community council functions and the provision of public information
Where processing is based on your consent, you may withdraw that consent at any time by contacting us at cccommunityhub@outlook.com. Withdrawal of consent will not affect the lawfulness of processing carried out before consent was withdrawn.
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6. Contact Forms
Our website may include multiple contact forms, such as:
* Maintenance requests
* Social or community event enquiries
* General enquiries
* Funding-related enquiries
When you submit a form:
* Your message is sent to cccommunityhub@outlook.com
* We only use the information provided to deal with your enquiry
* We do not share your details unless required by law or necessary to deal with your request
* Where consent is requested, we maintain appropriate records of that consent
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7. Public Documents (Minutes, Agendas, Newsletters)
We publish community documents such as:
* Community Council Meeting Minutes
* Community Council Agendas
* Newsletters
These documents are intended for public access.
We take care to avoid publishing personal data unnecessarily. If you believe your personal information has been included in error, please contact us and we will review and, where appropriate, remove or redact it.
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8. Community Information and External Links
Our website includes:
* Local news and events
* Property listings within the village
* Links to third-party organisations, including schools, community facilities, local clubs, and other community organisations
We are not responsible for the privacy practices of external websites. We encourage you to review the privacy policies of any third-party websites you visit.
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9. Social Media
We may link to our social media pages. Any interactions on those platforms are governed by the privacy policies and terms of the relevant social media providers.
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10. Cookies
Our website uses cookies and similar technologies to improve user experience, analyse website usage and support website functionality.
For full details, please see our Cookie Policy.
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11. Data Sharing
We do not sell or disclose personal data to third parties except:
* Where required by law
* Where necessary to protect legal rights
* Where necessary for website hosting, email services, website maintenance, security monitoring or technical support
Any third-party service providers acting on our behalf are required to process personal data only in accordance with our instructions and applicable data protection laws.
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12. International Data Transfers
Some service providers used to support our website or email services may process personal data outside the United Kingdom.
Where personal data is transferred internationally, we will ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
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13. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected.
Typical retention periods may include:
* General enquiries: up to 12 months after resolution
* Event and community enquiries: up to 12 months after resolution
* Maintenance-related enquiries: up to 3 years where records are required for operational purposes
* Technical and security logs: retained for as long as necessary to maintain website security and performance
* Community Council minutes, agendas and newsletters: retained in accordance with statutory, historical and community record-keeping requirements
Where information is no longer required, it will be securely deleted or anonymised.
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14. Your Rights
Under UK GDPR, you have the right to:
* Access your personal data
* Request correction of inaccurate or incomplete data
* Request deletion of your personal data in certain circumstances
* Request restriction of processing
* Object to processing carried out on the basis of legitimate interests or public task
* Request transfer of your data to another organisation where applicable (data portability)
* Withdraw consent where processing is based on consent
* Lodge a complaint with the Information Commissioner's Office (ICO)
To exercise any of these rights, please contact:
Email: cccommunityhub@outlook.com
You may also lodge a complaint with the Information Commissioner's Office (ICO):
Website: https://ico.org.uk
Telephone: 0303 123 1113
We would, however, appreciate the opportunity to address your concerns before you contact the ICO.
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15. Automated Decision-Making
We do not use personal data for automated decision-making or profiling.
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16. Children's Privacy
Our website is intended for general community information. We do not knowingly collect personal information from children without appropriate consent or legal authority.
If you believe a child has provided personal information through our website and this information should not have been collected, please contact us.
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17. Data Security
We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, disclosure, alteration or destruction.
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18. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements, our practices, or website functionality.
Any updates will be published on this page and will take effect from the date of publication.
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19. Contact
Cockburnspath & Cove Community Council
The Square
Cockburnspath
TD13 5XX
United Kingdom
Website: https://copathandcove.com
Email: cccommunityhub@outlook.com