Privacy Policy
Cockburnspath & Cove Community Council Privacy Policy (Last Updated April 2026)
Privacy Policy
1. Introduction
This Privacy Policy explains how Cockburnspath & Cove Community Council (“we”, “us”, “our”) collects, uses, and protects your personal data when you use our website.
We are committed to protecting your privacy and handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
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2. Who We Are
Organisation: Cockburnspath & Cove Community Council
Website: www.copathandcove.com
Contact Email: cccommunityhub@outlook.com
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3. What Information We Collect
Information you provide
We may collect:
• Name
• Email address
• Details included in messages submitted via our contact forms (e.g. maintenance requests, event enquiries, general enquiries, funding enquiries)
Automatically collected data
• IP address
• Browser type and device information
• Pages visited and usage data
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4. How We Use Your Information
We use your data to:
• Respond to enquiries submitted via our contact forms
• Manage community matters such as maintenance issues and local events
• Respond to funding-related enquiries
• Improve and maintain the website
• Ensure website security
We do not sell your data or use it for commercial marketing.
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5. Legal Basis for Processing
We process your data based on:
• Consent – when you submit a contact form
• Legitimate interests – to operate and manage the community website and respond to local enquiries
• Public task – where processing relates to community council functions and the provision of public information
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6. Contact Forms
Our website may include multiple contact forms, such as:
• Maintenance requests
• Social or community event enquiries
• General enquiries
• Funding-related enquiries
When you submit a form:
• Your message is sent to cccommunityhub@outlook.com
• We only use the information provided to deal with your enquiry
• We do not share your details unless required by law
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7. Public Documents (Minutes, Agendas, Newsletters)
We publish community documents such as:
• Community Council Meeting Minutes
• Community Council Agendas
• Newsletters
These documents are intended for public access.
We take care to avoid publishing personal data unnecessarily. If you believe your personal information has been included in error, please contact us and we will review and, where appropriate, remove it.
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8. Community Information and External Links
Our website includes:
• Local news and events
• Property listings within the village
• Links to third-party organisations (e.g. Cockburnspath Primary School & Nursery, Community Shop, Community Village Hall, Cockburnspath Bowling Club)
We are not responsible for the privacy practices of external websites. Please review their policies separately.
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9. Social Media
We may link to our social media pages. Interactions on those platforms are subject to the privacy policies of the respective providers.
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10. Cookies
Our website uses cookies.
For full details, please see our Cookie Policy.
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11. Data Sharing
We do not share personal data with third parties except:
• Where required by law
• Where necessary for website hosting or technical services
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12. Data Retention
We retain personal data only for as long as necessary:
• Contact form enquiries are retained only as long as needed to respond and maintain records
• Technical data may be retained for security and website performance
• Public records (e.g. minutes) are retained in accordance with council requirements
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13. Your Rights
Under UK GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
To exercise your rights, contact: cccommunityhub@outlook.com
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14. Data Security
We take appropriate technical and organisational measures to protect your data.
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15. Changes to This Policy
We may update this policy from time to time. Updates will be posted on this page.
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16. Contact
Cockburnspath & Cove Community Council
The Square, Cockburnspath, TD13 5XX
United Kingdom
Website: https://copathandcove.com
Email: cccommunityhub@outlook.com